Loss Run Report

A loss run report is a document produced by the insurance carrier that details the claims history for a specific policy. It lists each claim filed during the reporting period, including the date of loss, type of loss, amount paid, amount reserved for future payment, and the current status of the claim (open or closed). Loss runs are typically requested for the most recent five years of coverage.

Loss runs are essential documents in the apartment insurance process. When marketing a property for new coverage or preparing for a renewal, prospective insurers will request loss runs to evaluate the property's claims history. The loss run provides an objective, carrier-verified record of claim activity that underwriters use to assess the property's risk quality and price the coverage accordingly.

Apartment owners should request loss runs from their current carrier well in advance of the renewal or marketing process, as carriers may take two to four weeks to produce them. Owners should also review the loss runs for accuracy, as errors in claim amounts, dates, or status can negatively affect the underwriting outcome. If a loss run contains errors, the owner should work with the carrier to correct them before submitting the runs to prospective insurers.